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Shotwick Lake Sailing Byelaws

 

1. INTRODUCTION

These byelaws are made by the Board of Directors of Shotwick Lake Sailing under Rule 20 of the Articles of Association for the proper conduct and management of the Charity. These byelaws shall be binding on all members of the charity and all visitors.

2. SUBSCRIPTIONS

There shall be annual subscriptions and additional fees for all members. The level of annual subscriptions and additional fees shall be proposed by the Board of Directors at the Annual General Meeting and shall be subject to approval by the members.

These subscriptions will fall due on 1st March; if payment is not received by 1st May their membership will be terminated in accordance with rule 4 of the Articles of Association.

3. RACING CLASS COMMITTEES

Racing Classes officially adopted by the Board of Directors may elect a Captain and may organise their own class committees, but must keep the Board of Directors informed of their activities and not take any action which would be prejudicial to the charity, or commit the charity to any unauthorized expenditure.

4. CO-ORDINATION OF EVENTS

No section, permit group, racing class or group of members shall arrange an event without obtaining prior approval of the Board of Directors. This is to ensure that clashes do not occur and the overall programme for the use of the facilities is co-ordinated.

5. DAMAGE TO PROPERTY

In the event of any damage to, or loss of, charity property caused by a member or his or her visitors in circumstances precluding a successful insurance claim, the member shall, at the discretion of the Board of Directors, remedy such damage or loss at his or her own expense to the satisfaction of the Board of Directors.

6. VISITORS

(a) Visitors may be introduced by members, who shall enter the visitor's name and address in the Visitors' Book.

(i) No participating visitors may sail, windsurf or canoe more than six times in any twelve-month period at Shotwick Lake.

(ii) The participating visitor may only utilise and existing member’s craft or club craft and must comply with these byelaws in full. The introducing member shall be responsible for ensuring the visitor(s) are aware of these byelaws and shall be fully responsible for the visitor’s actions while using the facilities as though the actions were carried out by the member themselves.

(iii) No member shall introduce more than two participating visitors at any one time without prior approval of the Board of Directors.

(iv) Spectator visitors may be invited by a member to the clubhouse, or to view the sailing. The introducing member shall be responsible for ensuring the spectator visitor(s) are aware of these byelaws, the presence of deep water and shall be fully responsible for the visitor’s actions while using the facilities as though the actions were carried out by the member themselves. Note that a person under 18 years of age must be supervised by an adult (a person over 18 years of age) at all times.

(c) Visiting competitors in official or invitation events shall be considered as privileged visitors and these official and invitation events shall not count towards the ‘six times’ noted above. Visiting competitors shall be briefed / advised regarding the pertinent aspects of these byelaws at the briefing session and the byelaws shall be brought to their attention when ‘signing on’

7. CRAFT INSURANCE

All craft using the lake must be insured for a minimum of £2,000,000 against third party risks and claims. Craft owners shall ensure adequate third party cover by consulting their insurance provider.

8. LIMIT OF LIABILITY

It is accepted that as with all sports activities there is an inherent risk of injury and the risk increases with deteriorating weather conditions and increasing wind strength. The risk is also dependant upon the capability, knowledge and skill of the individual. Members and visitors participate in activities at their own risk. It is accepted by members and visitors that Shotwick Lake Sailing accepts no liability for the loss of life or injury to persons or damage to property using the lake its buildings and surroundings for recreational purposes.

9. DISPUTES

Any matter of dispute, not provided for by these rules, shall be referred to the Board of Directors for decision.

10. MARKING OF CRAFT AND EQUIPMENT

All boats, canoe’s, windsurfing boards, trailers and launching trolleys (referred to as ‘equipment below’) shall be marked in an obvious manner with the owners membership number or permit group details. Any equipment not suitably marked will be considered as abandoned equipment and since there are no details of the owner they will be dealt with as in paragraph 11.

11. ABANDONED CRAFT AND EQUIPMENT

Once a member lapses in membership of Shotwick Lake Sailing and abandons his/her boat, the former member shall be due to pay a parking fee fixed by the Board of Directors. This shall also apply to members and visitors.

If at any time any parking fees payable to Shotwick Lake Sailing by any member or former member shall be three months or more in arrears:

(a) The Board of Directors shall be entitled to move the boat to any other part of its premises without being liable for any loss of or damage to the boat howsoever caused.

(b) The Board of Directors shall be entitled, upon giving one month's notice in writing to the member or former member, at his last known address shown in the register of members, to sell the boat/equipment and to deduct any monies due to the section (whether by means of arrears of subscriptions or parking fees or otherwise) from the proceeds of sale before accounting for the balance (if any) to the member or non member. In cases where the craft or equipment owner cannot be identified a notice shall be placed on the craft or equipment for one month prior to sale or disposal of the equipment with any proceeds treated as a charitable donation to the charity.

Alternatively any boat, which in the opinion of the Board of Directors cannot be sold, may, upon such notice as aforesaid, be broken up and the expenses recovered from the member or former member.

Further, the Charity shall at all times, have a lien over the boat in respect of all monies due to the section, whether in respect of arrears of parking fees or subscriptions or otherwise.

12. WATER AND SHOREBASED SAFETY

12.1 Hazards & Risks
The Board of Directors has considered the hazards associated with the sailing club site and developed a risk assessment a copy is attached in Appendix 1. All members and visitors need to be aware of the hazards and risks associated with these hazards and assist the Board of Directors in ensuring that procedures and mitigating measures are implemented. If any person becomes aware of any hazard they should remove it if possible or place warning notices / barrier in place to protect others and advise a member of the Board of Directors as soon as possible.

12.2 Buoyancy Aids.
When afloat, all personnel, except Windsurf Members, shall wear approved personal buoyancy by way of lifejackets or buoyancy aids, to the European specification carrying the "CE" mark and at a level of buoyancy suitable for the wearer. Wet suits are not considered adequate. Windsurf Members are recommended to wear personal buoyancy as above but in any case shall comply with the requirements laid down by the RYA Windsurfing Management Committee.

12.3 Boat Buoyancy

Boat buoyancy must be adequate and in good condition.

12.4 Second Craft

No craft of any kind shall sail alone on the lake without another manned craft afloat or available for immediate launch.

12.5 Young Persons

No person under the age of 18 years shall use the facilities of Shotwick Lake Sailing without being under the supervision of a responsible adult over 18 years of age. This shall apply equally to shore based individuals due to the presence of deep water adjacent.

12.6 Prohibition of Use

In the event of conditions being considered unsuitable for sailing or watersports, the race officer or any member of Board of Directors of Shotwick Lake Sailing may prohibit the use of the water.

12.7 Rendering Assistance

Any boat/craft seeing another in distress shall go to its assistance.

12.8 Swimming Prohibited

Swimming is prohibited except in cases of emergency.

12.9 Operational Safety Boat

Organized racing/sailing events shall only proceed when an
operational safety boat is available.

13.DEALING WITH INCIDENTS

13.1 First Aid and Accident Procedures

Members must consider how they would raise the alarm in the event of an emergency. The keys to the clubhouse are held by Corus Security at the North Gate to give access to the telephone and first aid kit in the entrance foyer.

First aid and accident procedures are displayed adjacent to the first aid kit and within the external notice board.

14. WATERFRONT / SLIPWAY / BOAT LAUNCHING AREA / BOAT PARK / CHANGING AREAS:

It is essential that this area is kept tidy and all members to be aware of the potential dangers of this operational area, typically, the boats used by members and visitors, safety craft on trailers, boats used by other users and the terrain all pose risks.

Club property shall not be removed from the lake area except with the permission of the Board of Directors.

Private property shall not be used without the consent of the owner.

All craft must be removed from the lake water after use. Craft stored in the lake compound must be left in designated areas and be stored entirely at the owners risk. When not in use, craft must be securely tied down. Housekeeping & grass cutting in allocated berths shall be the responsibility of the craft owner.

Private property shall not be left in the clubhouse or changing rooms overnight.

Motor vehicles must not be used on slipways except by prior permission of the Board of Directors.

15. DOGS

Dogs must be kept under proper control at all times and shall not cause a nuisance to other lake users.

16. SMOKING

No person shall smoke within any building on site or within 20 metres of and building. No person shall smoke on or within 20 metres of any safety boat due to the presence of petroleum spirit.

17. POWERBOAT USE:

All powerboats must be driven by competent helms. All powerboats must be used with kill cords, which are attached to the driver and kill switch.

Launch and recover the safety boat in accordance with the defined procedure.

Only authorised powerboats shall be used on the Lake.

Engines should only be run at full throttle in emergencies. In normal operation, full throttle use is very wasteful of fuel.

Care must be taken to limit damage and disturbance by wash.

18. CHILD PROTECTION.
A detailed policy related to Child Protection is included within the Charity’s Training Centre Operating and Safety Manual, which is part of the RYA, recognised training centre accreditation.
Everyone should maintain vigilance to reduce potential situations for abuse of children and help to protect members from false allegations being made by promoting good practice. Some common sense guidelines are:

Avoid spending time alone with children away from others
Do not take children alone in a car on journeys, however short
Do not take children to your home
Where any of these are unavoidable, ensure they only occur with the full knowledge and consent of someone in charge in the organisation or the child’s parents.
 

 
 
 
 

Shotwick Lake Sailing

is a Limited Company Registered in England & Wales  No:  5364039

Registered Charity No. 1110888

 

 

   

Last updated on 28/01/10

     

© Shotwick Lake Sailing